Drawing administrative stipends

Questioner: Anonymous

Posted to: John Delaney, UNF President or Earle Traynham, Interim Provost & Vice President Academic Affairs

Are academic administrators who are on 12-month contracts and drawing administrative stipends expected to work full-time hours? Has telecommuting now become acceptable for academic administrators? Are academic administrators allowed to take days off during the week for research, which is not part of their contractual work-load? When academic administrators take time, should they be taking vacation or sick-leave? Should they be taking vacation time when they go to conferences or lead compensated study-abroad trips which are not part of their contractual work-load? Are you concerned about the culture that is created when such administrators only appear on campus only 15 to 20 hours a week?

In Regarding of Academic Administrators from Interim Provost, Earle Traynham:

All full time employees, including academic administrators, are expected to work sufficient hours to qualify as full-time employees, and to satisfactorily accomplish their assigned duties and responsibilities. Regarding academic administrators, the precise arrangements for accomplishing their full-time responsibilities can vary from one administrator to another, and may be influenced by the expectations and requirements of the position. It is possible that some portion of an academic administrator’s responsibilities may be handled by means of telecommuting, while other responsibilities will require his/her physical presence to be most effective. Since the university schedules classes from early in the morning until late at night, and on weekends, many academic administrators may have irregular hours. To repeat, each academic administrator is responsible for getting her/his job done satisfactorily and working full-time hours. Academic administrators a re in most cases required to  allocate a portion of their time to scholarship, and this assignment should be reflected in their assigned activity and annual evaluation. In the fulfillment of this assignment, an academic administrator may find it beneficial to work outside the office on occasion. Since this scholarly work is a part of the assigned activity, it is not necessary or appropriate to take annual or sick leave. Similarly, when academic administrators travel on university-related business, including conferences and study abroad trips, for which they have an approved Travel Authorization, it is generally not appropriate for them to use annual leave.

It is important to keep in mind that academic administrators are accountable, and have supervisors who evaluate the ir performance. Additionally, faculty, through the IDEA survey, have an opportunity to provide feedback on academic administrators such as chairs and deans.  If the questioner believes that one or more academic administrators are not satisfactorily performing their assigned duties, it is, in my opinion, appropriate to express this opinion to the supervisor. Questions, such as the one posed at the April 3, 2014 Faculty Association meeting are difficult to answer in the abstract.

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