Dual Enrollment

Questioner: Michelle DeDeo

Posted to: Albert Colom, Associate Vice President Enrollment Services

A question regarding dual enrollment; she would like to know what is happening with dual enrollment and raised a concern that UNF is missing out on good students, particularly from other counties, because there is not a policy in place.

In responding of Dual Enrollment from Albert Colom, Associate Vice President of Enrollment Services:

Dual Enrollment has allowed academically talented students to take college courses for UNF credit while currently enrolled in high school. Traditionally, there have been two ways students can receive dual enrollment credit from UNF — through a pre-arranged dual enrollment course on the student’s high school campus, or by taking classes directly on UNF’s campus. Eligibility for participation in the Dual Enrollment program has always been set by a written articulation agreement between the school district and the university, and over the years, UNF has maintained a number of these agreements with different high schools in both Duval and other surrounding counties.
Recent legislation (HB 7059, Chapter 2012-191, Laws of Florida) amended and clarified numerous aspects of the Dual Enrollment program in Florida. As part of this new legislation, one significant change is that the statutory language now mandates that the school districts pay tuition for dual enrollment students. Because many aspects of the Dual Enrollment program were amended with this legislation, new articulation agreements need to be developed and approved in order to accommodate these new legislative changes. UNF is currently in the process of reviewing our existing dual enrollment articulation agreements, but this process involves negotiations and signed agreements with all parties involved and must be fully vetted by UNF’s General Counsel’s Office to ensure adherence to the new legislative mandate. As with all new legislative directives, making changes to existing policies and procedures to accommodate the new statute can be time consuming, but is necessary to guarantee that UNF is in full compliance with the new legislation.

Albert

Tuition Benefit Policy

Questioner: Anonymous

Posted to: Shari Shuman, Vice President Administration & Finance

Has UNF revisited the tuition benefit policy for spouses and faculty members?

Response from Vice President Shari Shuman, Administration & Finance:

Every year during the budget process, we review the tuition benefit policy for employees, their spouses and dependents.  Over the last 11 years, we have added benefits to cover undergraduate education for spouses and dependents, and then added graduate courses.  We allow the employee/spouse/dependent to register early for classes (as opposed to day before classes begin) to provide access to any course.  Please understand this is not the same as auditing a class.  We take money out of the E&G budget to cover the cost of tuition for the employee/spouse/dependent.  The tuition is not waived.  This is hard dollars in the budget.

Please let me know if you have any questions or need additional information.

Shari Shuman

VP, Administration and Finance

University of North Florida

1 UNF Drive

Jacksonville, FL  32224

904-620-4727

AVP of Academic Technology

Questioner: Gordon Rakita

Posted to: John Delaney, UNF President

“At a recent Faculty Association meeting you were asked about the growth of administrators at UNF over time. You indicated that the university’s overall jump in administrative numbers was due to the use of director titles. Why then are we filling the position of Director of Academic Technology in ITS when Kathy Hughes retires when we already have an AVP of Academic Technology in Academic Affairs?  Would you consider revisiting this decision since it appears somewhat redundant and presents us with an opportunity to save some money as well as eliminate one director position from our numbers?”

Response from Shari Shuman, Vice-President of Administration and Finance:

“I just wanted to give a little bit of background on the position and why we established it to begin with and put Kathy Hughes in it.  So it’s not a new position.  We did a re-organization – I had three or four directors that retired out of Information Technology – and if that’s not an opportunity to do a re-organization, what is?  And so, we did a task force that had faculty members that participated on that task force as well as administrators, that was led by Scott Bennett.  And, one of the things that was loud and clear was that there was a thought, especially by faculty and some others, that IT did not spend enough time on academic technology; that they were focused on the Enterprise systems, the student system, Blackboard, and those sorts of things, and that we needed someone who would focus and advocate on behalf of faculty within IT.

And so, what we’re looking at… and that’s what Kathy has done for thirty years, for those that know Kathy.  And she unfortunately did decide to retire; that was her right.  And so, we put out a search, which failed.  And then we put out a second search, and decided, who better to advocate for faculty than a faculty member?  And so, we did a search, and, as you know, it did get announced that Gordon accepted that position, starting June 9.  He’ll stay in a faculty line, and he’ll still be a faculty member.  What we look at this position doing is also helping in regard to coordination, identifying research projects that we can help leverage with our Florida Lambda Rail, LLC (FLR).  Also, there’s a Sunshine State Education and Research Computing Alliance that we work with – CCEC in particular – that’s also research and has other aspects.  So, not only will they be looking at and working with CIRT, with classroom technology, and coming up with innovative and ‘what’s the next thing?’ along with CIRT.  But they’ll also be working with the faculty on research… ‘Do you have a database that you need for a classroom?’  That’s some of the stuff that Kathy’s done.  There are just different things, and we want to put an emphasis on what you need.  And I seriously mean that.  We do understand that there’s more than just running the numbers and running the administrative systems, which faculty matter and faculty care, and we want to help you.  So, that’s the reason for the position.”

Intellectual property rights

Questioner: Faculty Enhancement Committee

Posted to: John Delaney, UNF President &  Earl Traynham, Interim Provost

“Could someone in the administration clarify intellectual property rights as related to course development – online, hybrid, and face-to-face – online instruction, and creative content?   Also, with regard to intellectual property rights for 9-month faculty?  Also, address the relationship between those who teach during the summer and those who do not?”

Response from Earl Traynham, Interim Provost:

“I think really a forum is the best way to deal with this particular topic, because it is a complex issue.  There is collective bargaining language already that addresses this issue, maybe in a too-simplistic way.  And it’s kind of a hot-button issue.  My own personal opinion is that it is an issue in which there’s probably more smoke than fire – that it’s really not as much of an issue, crucially, as sometimes we’re making it.  So I think that that might be the best way to deal with this.  You can be sure that it is an issue that’s going to be addressed in the upcoming bargaining, to try to reach some clarification about intellectual property rights.  But probably a forum would be a very good way to deal with that.”

Parking services

Questioner: Scott Hochwald

Posted to: Everett Malcolm, chair 2013-14 Parking Advisory Council

There are two business models out there – the Jaguar one and the Wal-Mart one.  And I’d like the parking services to be the Jaguar one, as opposed to the Wal-Mart one, so that when the premium spaces go on sale, that if you have one of those, especially if you’re faculty and staff, you get the invitation to keep it, as opposed to being told, ‘You have 30 minutes to get online, buy it, and if you don’t make it, you can park way away.’  I’ll let you know I didn’t make it; I’m late all the time; and if I’m serving on any committee with you, I will be later.”

In responding of Parking question from Everett Malcolm, Associate Vice President for Student Affairs & Chair of 2013-2014 Parking Advisory Council:

Just wanted to let you know that the information below was shared at today’s Parking Council meeting and it will be further discussed at our next Parking Council meeting. Thanks again for bringing this concern to our attention.

Everett J. Malcolm, III
Associate Vice President for Student Affairs
(904) 620-3966
(904) 620-2644 (fax)

Drawing administrative stipends

Questioner: Anonymous

Posted to: John Delaney, UNF President or Earle Traynham, Interim Provost & Vice President Academic Affairs

Are academic administrators who are on 12-month contracts and drawing administrative stipends expected to work full-time hours? Has telecommuting now become acceptable for academic administrators? Are academic administrators allowed to take days off during the week for research, which is not part of their contractual work-load? When academic administrators take time, should they be taking vacation or sick-leave? Should they be taking vacation time when they go to conferences or lead compensated study-abroad trips which are not part of their contractual work-load? Are you concerned about the culture that is created when such administrators only appear on campus only 15 to 20 hours a week?

In Regarding of Academic Administrators from Interim Provost, Earle Traynham:

All full time employees, including academic administrators, are expected to work sufficient hours to qualify as full-time employees, and to satisfactorily accomplish their assigned duties and responsibilities. Regarding academic administrators, the precise arrangements for accomplishing their full-time responsibilities can vary from one administrator to another, and may be influenced by the expectations and requirements of the position. It is possible that some portion of an academic administrator’s responsibilities may be handled by means of telecommuting, while other responsibilities will require his/her physical presence to be most effective. Since the university schedules classes from early in the morning until late at night, and on weekends, many academic administrators may have irregular hours. To repeat, each academic administrator is responsible for getting her/his job done satisfactorily and working full-time hours. Academic administrators a re in most cases required to  allocate a portion of their time to scholarship, and this assignment should be reflected in their assigned activity and annual evaluation. In the fulfillment of this assignment, an academic administrator may find it beneficial to work outside the office on occasion. Since this scholarly work is a part of the assigned activity, it is not necessary or appropriate to take annual or sick leave. Similarly, when academic administrators travel on university-related business, including conferences and study abroad trips, for which they have an approved Travel Authorization, it is generally not appropriate for them to use annual leave.

It is important to keep in mind that academic administrators are accountable, and have supervisors who evaluate the ir performance. Additionally, faculty, through the IDEA survey, have an opportunity to provide feedback on academic administrators such as chairs and deans.  If the questioner believes that one or more academic administrators are not satisfactorily performing their assigned duties, it is, in my opinion, appropriate to express this opinion to the supervisor. Questions, such as the one posed at the April 3, 2014 Faculty Association meeting are difficult to answer in the abstract.

Retirement Program

Questioner: Anonymous

Posted to: John Delaney, UNF President

There is a rumor going around that you are in the DROP program for retirement. Could you comment, please?

In responding of Retirement from President John Delaney:

The simple answer to the above question asked in the Faculty Association’s April meeting is I became eligible for DROP in 2013, when I concurrently signed a five year contract. I did sign up.

To elaborate on the answer let me say that as we come closer to the date for retirement as set forth in the DROP agreement, the Board and I can certainly reexamine whether my continuing in the DROP program makes sense in the life of the university and my family. But with four years ahead of me, I don’t spend much time thinking about the decision I will need to make in 2018. Instead, my focus remains on how we continue to build the remarkable university we are becoming.  So as of now: Yes, I am in DROP and when we move closer to that date, the Board, our faculty and staff, my wife Gena, and my grandsons Jack and Owen will need to help me decide what’s right for all concerned.

Respectfully,

 

President's Signature

 

John   

Records request

Questioner: Anonymous

Posted to: Shari Shuman, Vice President Administration & Finance

This is a public records request, going back ten years, for a year-by-year comparison of the amount of the budget allocated to the different categories covering the maintenance and improvement of the campus flora.

Response from Shari Shuman, Vice-President of Administration and Finance:

I apologize for the delay in responding.  Had John Hale put together the information and then forgot to send.  Below is the response.  Let me know if you have any questions.

 

Below is the amount spent on all grounds and landscaping maintenance expenses and special projects for the past 10 years.

 

 FY E&G  Carry Forward
2005 $              798,076  $                          –
2006 $              784,483  $              156,576
2007 $              936,310  $                66,078
2008 $           1,064,864  $              176,917
2009 $           1,005,012  $                 69,860
2010 $              989,575  $              154,091
2011 $           1,044,995  $              298,698
2012 $           1,159,680  $              227,882
2013 $           1,188,341  $              134,516
2014 YTD $              875,632  $              168,812

 

As an example, the breakout for fiscal year 2013 between materials, labor and projects follows:

 

Routine Grounds Materials, Supplies, Contracted Services: $233,053

Labor: $955,288

Special Projects & Enhancements: $134,516

 

Shari Shuman

VP, Administration and Finance

University of North Florida

1 UNF Drive

Jacksonville, Fl  32224

904-620-4727

ISQ method

Questioner: Matthew Corrigan

Posted to: Jay Coleman, Interim Associate Provost or Marianne Jaffee, Executive Assistant to the Provost

“I think it would be helpful, since we’re doing a new ISQ method, which we see if there are any differences between going totally online and what we did before, in terms of response rates, in terms of means on particular questions, in terms of demographics of students who are answering the questions. So, when you get a chance, could you try to make those comparisons, maybe from last fall – you know, the previous fall? That would be helpful. Thanks.”

In responding of Online ISQs from Dan Richard, Director Office of the Faculty Enhancement:

Response: From Dr. Dan Richard

In the Spring of 2014, the Provost asked Dan Richard, OFE Director, to establish a task force to address questions about the online ISQ method. The Task Force was organized to include representation from across colleges and affected units. The ISQ Task Force met twice in the Spring of 2014 and once (so far) in the Fall of 2014. Of major concern was the drop in response rates between face-to-face administration of the ISQ and the online version and the potential for this drop in response rates to affect the validity and subsequent interpretation of the instrument. Response rates for the face-to-face administration of the ISQ tended to range around 70%. The Online ISQ in the Fall of 2013 and Spring 2014 had response rates in the 50-60% range. At the end of the Spring 2014 semester, the Task Force indicated that more evidence was needed to determine the impact of the online administration and to address the impact of lower response rates. Although some analysis has been completed, additional analyses are being conducted currently. The Task Force also will address the ease of access for students to the Online ISQ and the length and content of the survey. The ISQ Task Force has meetings scheduled once every two weeks, including an upcoming meeting on October 8th at 1:30 p.m. in the OFE/FA Conference Room. Questions, comments, and suggestions for the Task Force should be forwarded to Dan Richard at drichard@unf.edu. A complete answer to Dr. Corrigan’s questions will be forwarded in about one month as a more complete analysis of the data is in its final stages.