Follett Up Contract

Questioner: Anonymous

Posted to: Shari Shuman, Vice President Administration & Finance

When is the contract with Follett up for the bookstore? They seem to be gouging our students with prices higher than retail (let alone Amazon) and do not display prices or alternatives to faculty when we order our texts.

Dr. Chip Klostermeyer responded: The contract is up next fall.

Parking Lot Roadside Pavement Markers

Questioner: Scott Hochwald

Posted to: Shari Shuman, Vice President Administration & Finance

From Scott Hochwald— In the parking lot behind building 14, there are some roadside pavement markers that stick out a lot on one side, and people are tripping on them. He would like the issue addressed.

From Jose Franco: There seem to be an increase in amount of students skateboarding on 2nd floor walkways. Pali Sen expressed concern they will fall and break bones, which will impact their class attendance.

Response from Shari Shuman, Vice President Administration & Finance:

Please let me know if you have any questions or need additional information to the below responses. Thank you.

 

Question from April 15

From Scott Hochwald-In the parking lot behind building 14, there are some roadside pavement markers that stick out a lot on side and people are tripping on them. He would like the issue addressed.

 

Response:

  1. Parking Services appreciates you bringing this to our attention. The issue was created by the line being 20 ft. long which placed the reflector beyond the rear of a parked car where pedestrians can potentially trip. This issue did not occur in spaces with lines that were 18ft. or shorter since parked vehicles would essentially block/cover any reflectors. The following actions were taken:
    Parking Services removed all the reflectors on all 20 ft. lines in lot 9.
  2. Parking Services no longer uses reflectors except for ADA spaces, or fire hydrant locations.
  3. These new specifications have been incorporated into our space guidelines for future projects.
  4. The plan going forward is to remove existing reflectors only on lines discovered to be longer than 18ft, or when we redo a lot (i.e. new asphalt). A mark remains on the asphalt when a reflector is removed. We didn’t see a need to remove reflectors that were not a trip hazard and end up with
    an aesthetics issue.

Question from April 15

From Jose Franco-There seem to be an increase in amount of students skateboarding on 2nd floor walkways. Pali Sen expressed concern they will fall and break bones, which will impact their class attendance.

 

Response:

These comments were provided to the University Police Department. The Police are actively patrolling the covered walkways this semester stopping and providing warnings to students. In addition, they created a brochure with the skateboarding rules and hands them out to the students. If they get stopped
a second time, UPD will give the student a ticket.

Sidewalks and Geese

Questioner: Anonymous

Posted to: Shari Shuman, Vice President Administration & Finance

The other day I did see my faculty colleague walking in our building with goose feces on her shoe. Due to my background, I do not say such things to people, but it is a concern of mine. With all of the geese and people that walk, we shouldn’t have to suffer through this situation. Are there solutions? Can sidewalks be washed regularly? Must geese stay near people? Are there other options? Thank you for the consideration.

Archived:
Given the timeline for relevant responses and the availability of personnel, this question was archived without response.

Parking renewals for faculty members

Questioner: Scott Hochwald

Posted to: Shari Shuman, Vice President Administration & Finance

He noted that the Parking Committee said that they would not support providing faculty reference for parking renewals because the waiting list will be taken care of by the additional spots. Dr. Hochwald noted that he would like to suggest that a report be done annually to determine how many people are able to renew faculty/staff parking without issues. It was noted that eighty-one faculty members are on the wait-list and UNF will be getting 80 spaces in addition to possibly 20 more that are returned by employees.

Response from Paul Mason, Co-Chair for the Budget Advisory Committee:

Here it is.  Also, I brought to the attention of the parking committee the recommendation regarding allowing more time for those holding a faculty staff pass from the year before to renew before opening it up to others.  The consensus opinion was that doing so would be unfair to new faculty, but more importantly, the waiting list should be taken care of by expanded numbers of spots for faculty and staff  beginning in January and some realignment that we proposed relative to the Arena parking garage.

 

Paul M. Mason, Ph.D.

Richard de Raismes Kip Professor

Coggin College of Business

University of North Florida, 1 UNF Drive

Jacksonville Fl 32224

(904) 620-2640 phone

(904) 620-1300 fax

pmason@unf.edu

Department office clock

Questioner: Scott Hochwald

Posted to: Shari Shuman, Vice President Administration & Finance

He presented the clock from the department office and noted that the clock has not been set to daylight savings time and that there was not a way to manually set it from what he could see. He requested that the clocks be adjusted.

Archived:
Given the timeline for relevant responses and the availability of personnel, this question was archived without response.

Tuition Benefit Policy

Questioner: Anonymous

Posted to: Shari Shuman, Vice President Administration & Finance

Has UNF revisited the tuition benefit policy for spouses and faculty members?

Response from Vice President Shari Shuman, Administration & Finance:

Every year during the budget process, we review the tuition benefit policy for employees, their spouses and dependents.  Over the last 11 years, we have added benefits to cover undergraduate education for spouses and dependents, and then added graduate courses.  We allow the employee/spouse/dependent to register early for classes (as opposed to day before classes begin) to provide access to any course.  Please understand this is not the same as auditing a class.  We take money out of the E&G budget to cover the cost of tuition for the employee/spouse/dependent.  The tuition is not waived.  This is hard dollars in the budget.

Please let me know if you have any questions or need additional information.

Shari Shuman

VP, Administration and Finance

University of North Florida

1 UNF Drive

Jacksonville, FL  32224

904-620-4727

Records request

Questioner: Anonymous

Posted to: Shari Shuman, Vice President Administration & Finance

This is a public records request, going back ten years, for a year-by-year comparison of the amount of the budget allocated to the different categories covering the maintenance and improvement of the campus flora.

Response from Shari Shuman, Vice-President of Administration and Finance:

I apologize for the delay in responding.  Had John Hale put together the information and then forgot to send.  Below is the response.  Let me know if you have any questions.

 

Below is the amount spent on all grounds and landscaping maintenance expenses and special projects for the past 10 years.

 

 FY E&G  Carry Forward
2005 $              798,076  $                          –
2006 $              784,483  $              156,576
2007 $              936,310  $                66,078
2008 $           1,064,864  $              176,917
2009 $           1,005,012  $                 69,860
2010 $              989,575  $              154,091
2011 $           1,044,995  $              298,698
2012 $           1,159,680  $              227,882
2013 $           1,188,341  $              134,516
2014 YTD $              875,632  $              168,812

 

As an example, the breakout for fiscal year 2013 between materials, labor and projects follows:

 

Routine Grounds Materials, Supplies, Contracted Services: $233,053

Labor: $955,288

Special Projects & Enhancements: $134,516

 

Shari Shuman

VP, Administration and Finance

University of North Florida

1 UNF Drive

Jacksonville, Fl  32224

904-620-4727

Reimbursements for Using Personal Cars

Questioner: Scott Hochwald

Posted to: Shari Shuman, Vice President Administration & Finance

If I use a car for travel why can’t I be reimbursed for any amount below the amount it would cost for me to use my own car? I raise this question because I own a standard size car. I own that size car because I do not want to drive a subcompact or compact car. Hence, when I rent a car, I rent a standard-size or full-size car. The cost for my rental car and the cost for gas is always less than the cost that I would be reimbursed for using my own car. Sometimes the difference is over $100. Yet, I am just reimbursed for the cost of the rental car at the subcompact or compact car rate. Granted the amount of money involved is small, but it turns out I have to reimburse UNF for the difference. The reason for this is that in order for me to not be charged tax for the rental, I must use my Pcard. For one trip I owe $5. How much will it cost for my $5 check to be processed by UNF? Let’s be sure to include in that cost the time I will spend delivering the check to the cashier’s office and the time others will spend making sure it is credited to the right account. Put another way, can I rent a car and request to be reimbursed for mileage for my own car?

 

Written response from Shari Shuman, Vice President Administration & Finance:

The University is required to follow the State Statute and corresponding State guidelines for reimbursement of travel.  Travel should be completed in the most economical means.  We can pay for an employee’s use of a personal car at a mileage rate of $.445/mile, which includes wear and tear on the vehicle.  When renting a car, the rental car rates are based on the state contract, which requires the rental of a compact (Class B) or less, or a justification, signed by the traveler, of the necessity for a larger vehicle.  We have no authority except to pay either the rental car or personal car at the rates dictated by statute or contract.

Revising the Signage

Questioner: Christine Holland

Posted to: Shari Shuman, Vice President Administration & Finance

One of the two signs/maps Directory Communications and Visual Arts is still up on Building 3. The Communication Department and the Art and Design Department have not been together in almost 10 years. Building facilities should revise the signage to be more current. Can we have the signage revised?

 

Written response from Shari Shuman, Vice President Administration & Finance:

The signage has been removed.